Privacy Statement Van Velzen C.S.

This Privacy Statement applies to the processing of Personal Data of:

• clients of Van Velzen C.S. and their employees and representatives (such as directors);
• visitors to our website or our office;
• persons involved in legal proceedings or transactions in which Van Velzen C.S. acts as a service provider;
• job applicants;
• (employees of) suppliers; and
• persons and (employees) of other offices or companies with which Van Velzen C.S. maintains a business relationship.

Van Velzen C.S. processes:

• Personal Data that you have provided to us;
• Personal Data that we receive via our website or other electronic means of communication; and/or
• Personal Data obtained from other sources.

Please note that our website may include links to our accounts on certain social media platforms. These websites are not governed by this Privacy Statement but by their own privacy policies, which may differ from ours. When you visit our website, your social media data is not processed by us. Any data you share or that is collected on those platforms is handled solely by the social media providers themselves. Van Velzen C.S. is not responsible or liable for the processing of your Personal Data by these social media platforms. This Privacy Statement does not extend to the use of such platforms. We advise you to review the privacy policy of each website you visit before providing any Personal Data.

Van Velzen C.S. uses your Personal Data for various purposes:

• To provide legal and related services to our (potential) clients;
• To comply with our legal obligations:
  such as archiving obligations and obligations under the Money Laundering and Terrorist Financing (Prevention) Act (Wwft, The Netherlands), the Act on Prevention of Money Laundering and Terrorist Financing and Restricting the Use of Cash (ML / TF, Belgium), and similar applicable laws and regulations;
• For invoicing and administrative purposes, to be able to make payments and collect claims, whether or not through the engagement of third parties;
• To maintain contact and communicate with you;
• For marketing purposes, such as sending newsletters, notifications and invitations to events;
• To purchase goods and services;
• For the purpose of processing your job application;
• To improve the quality of our services (for example, by conducting surveys/client satisfaction surveys).

Based on your consent; or

• If necessary to comply with a legal obligation to which we are subject;
• If necessary for the performance of the agreement with you:
• If necessary to take steps at your request prior to entering into a contract with you;
• If you are not our client but your employer is: if necessary for the representation of our legitimate interest in being able to provide services to your employer;
• If necessary for other reasons to protect our legitimate interests.

Some of the information you share with us may qualify as special categories of Personal Data, depending on its nature (for example, health information). In accordance with applicable laws, we will not collect, use, or store such sensitive Personal Data without your explicit consent, unless another legal basis for processing applies (such as, if necessary for the establishment, exercise, or defence of legal claims).

• Van Velzen C.S. takes appropriate technical and organisational measures to protect your Personal Data against destruction, loss, alteration or unauthorised disclosure or access.
• Persons who have access to your data or files on behalf of Van Velzen C.S. are bound to confidentiality.
• We use generally accepted industry standards of technological and operational security to protect Personal Data against unauthorised access, loss, misuse, alteration or destruction.

If you have any questions about the security of your Personal Data, or if there are indications of misuse, please contact: Van Velzen C.S., Hans van Velzen, PO Box 4976, NL-4803 EZ Breda, The Netherlands, Telephone: +31 (0)76 578 1255, e-mail: privacy@vviworld.net.

We may transfer your Personal Data to third parties for the purposes described in this Privacy Statement. This may include, for example, the following third parties:

• Third parties that are important for any legal and related services we provide to you, like but not limited to lawyers, accountants, tax specialists, banks, insurers and insurance brokers and intermediaries, courts, regulatory authorities and (semi-) government institutions;
• Our suppliers, such as IT suppliers, external translation agencies or other suppliers to whom Van Velzen C.S. outsources certain support services;
• Governmental supervisory authorities and other executive bodies, if necessary to comply with a legal obligation incumbent upon us.

In order to perform our activities, it may be necessary to transfer Personal Data to recipients located in countries outside the EEA or to servers based outside the EEA. These countries may not always offer the same level of data protection as within the EEA. Where such transfers occur, we will ensure that they take place in accordance with the GDPR. This may include reliance on an adequacy decision of the European Commission, the use of the Commission’s Standard Contractual Clauses, or, the specific situations outlined in Article 49 GDPR (for example, where the transfer is necessary for the performance of a contract, the establishment or defence of legal claims, or based on your explicit consent).

Van Velzen C.S. will not retain your Personal Data for longer time than is necessary to achieve the purposes stated in this Privacy Statement or for as long as Van Velzen C.S. is obliged to do so on the basis of legally applicable retention periods.

As a data subject, you have a number of rights:

• You have the right to information about the Personal Data we process(ed) about you;
• You can request us to correct, supplement or delete your Personal Data if the data is incorrect, incomplete or irrelevant;
• You have the right to request and receive a copy of the Personal Data we hold about you in a structured, commonly used and machine-readable format, so that you can transfer your Personal Data to a third party if you wish;
• You have the right to object to the processing of your Personal Data or to request restriction of the processing of your Personal Data;
• You have the right to withdraw your consent to the processing of your Personal Data if the processing is based on your consent;
• You have the right, in certain circumstances, to request the deletion of your Personal Data. Please note, however, that Van Velzen C.S. may be required to retain certain part of your  Personal Data in order to comply with legal obligations or to protect its legitimate interests. In such cases, your request for deletion may be subject to limitations.

The above rights are not unlimited. Under certain circumstances, we must give priority to other obligations under the law (such as in the case of statutory retention periods) or we must balance your interests against other important objectives of public interest or the protection of the rights and / or freedoms of others.

A request for information or correction thereof, or to exercise your rights can be made by sending an e-mail to privacy@vviworld.net. In order to identify you, we would like to receive a copy or scan of your identity document, with your passport photo and personal identification number (BSN) blacked out or covered.

Van Velzen C.S. uses only functional cookies on its website. A cookie is a small text file that is stored on your computer by a web browser. Functional cookies are technically necessary for the website to work properly. You can block the use of cookies by adjusting the settings in your web browser. However, this may affect the functioning of our website. Van Velzen C.S. does not use analytical, tracking or advertising cookies.